I- PURPOSE
Turcas Petrol A.Ş. (“Turcas”) applies an effective disclosure policy so as to
ensure concurrent, complete, express and accurate disclosure to related persons
and legal entities such as local and foreign shareholders, investors, capital
market specialists and intermediary institutions within the framework of the
provisions of the related laws and Capital Market Legislation. In application of
the disclosure policy, it is essential that necessary information and explanations
other than the trade secrets be disclosed to all the beneficiaries particularly
shareholders and investors accurately, completely and apparently.
Turcas takes into consideration the Capital Market Laws and Regulations,
arrangements of the Capital Market Board (“CMB”) and Istanbul Securities
Exchange (“ISE”) as well as Corporate Governance Principles of the Capital
Market.
Turcas Petrol A.Ş. Disclosure Policy has been issued as per Article 23 of the
Communiqué Series VIII, No. 54 regarding Principles on “Significant Events of
Disclosure” and is announced to all the beneficiaries through Turcas website
(www.turcas.com.tr).
II-AUTHORITY AND RESPONSIBILITY
Turcas Disclosure Policy has been prepared by the Board of Directors. Disclosure
to the public as well as follow-up, observance and development of the disclosure
policy are all under the responsibility of the Board of Directors. For coordination
of the disclosure function; Coordination and Regulatory Affairs Department,
Investor Relations and Strategic Planning Department, Accounting Department
and Finance Department are all authorized; and related personnel fulfill their
responsibilities in close cooperation with the Auditing Committee and the Board
of Directors.
III – METHODS AND INSTRUMENTS
Disclosures are made by disclosure instruments such as significant events of
disclosure, financial statements and reports, annual reports, internet website,
disclosure letters, press releases.
Methods and instruments of public disclosure as per the Capital Market Laws and
Regulations, provisions of the Turkish Commercial Code and arrangements of
Istanbul Securities Exchange are as follows:
· Notifications and significant events of disclosure made within the scope of
ISE and Public Disclosure Platform (“PDP”);
· Financial statements and footnotes, independent audit report, statements
and annual reports transmitted to the ISE in closed envelope periodically.
The relevant reports are published in our Company’s website
(www.turcas.com.tr) to enable access at any time;
· Publications and announcements made through Turkish Trade Registry
Gazette and Daily Newspapers (prospectus, circulars, calls for general
assembly etc.)
· Press disclosures made by written and visual media upon occurrence of
significant events within the year;
· Annual reports (relevant reports are presented and disclosed in printed form
or in electronic medium in website);
· The Company’s web-site (www.turcas.com.tr);· Face-to-face or teleconference conversations with the investors and analysts;
· Disclosures made by the communication methods and means such as
telephone, electronic mail, letter, fax etc.
IV- SIGNIFICANT EVENTS OF DISCLOSURE AND AUTHORIZED PERSONS
Significant events of disclosure are prepared by the Coordination and Regulatory
Affairs Department and Shareholders Relations Department and signed by the
members of the Board of Directors or managers with the capacities of
signatories and transmitted in electronic medium as “Public Disclosure Platform”.
Confirmation that the same has been published as “Public Disclosure Platform” is
taken.
V- ANNUAL REPORT
Annual Report is issued in compliance with the Capital Market Laws and
Regulations and Corporate Governance Principles of the Capital Market Law.
Activity Report, ratified by the Board of Directors, is disclosed to the public via
our web-site (www.turcas.com.tr). At the same time, the Annual Report is
printed out for delivery to the related persons.
VI- DISCLOSURE OF FINANCIAL STATEMENTS TO THE PUBLIC
Financial Statements of Turcas are prepared within the frame of the provisions
determined by the Capital Market Board and disclosed to the public upon an
independent audit carried out according to the International Audit Standards.
The Financial Statements and footnotes are presented to the Board of Directors
for ratification within the frame of the Capital Market Laws and Regulations
before disclosure to public upon consent of the Audit Committee and accuracy
evidence is issued by the Accounting Department and signed by the Board of
Directors; then the financial statements, footnotes, independent audit report, if
any, and interim report are transmitted in electronic medium as the Public
Disclosure Platform (“PDP”). Confirmation is taken stating that the same has
been published as “Public Disclosure Platform.
VII- FUTURE EXPLANATIONS REGARDING EXPECTATIONS
Future expectations on sales, efficiency, market share, income generation
capacity, profitability, indebtedness, shareholders’ equity rate and similar
matters may be disclosed from time to time within the frame of the strategic
targets. That these statements are made according to specific assumptions and
may differ from the generated outcomes are disclosed to whom these may
concern. In case of any change in future expectations or awareness that the
expectations would not come true, the public is informed by the same means.
The Coordination and Regulatory Affairs Department, Investor Relations and
Strategic Planning Department, Shareholder Relations Department, Accounting
Department and Finance Department are all authorized for disclosure of such
information and these departments fulfill their responsibilities in close
cooperation with the Audit Committee and the Board of Directors.
VIII- COMPANY WEBSITE
With regard to public disclosure, Turcas web site (www.turcas.com.tr) is actively
used. Explanations set forth in the Company’s website do not substitute
notifications and significant events of disclosure required by the provisions of
the Capital Market Laws and Regulations. Access in all the public disclosures is
possible through the website. The website is prepared in the form and substance
stipulated by the Corporate Governance Principles of the Capital Market Board.
Information on the website contents is enclosed hereto.
IX-ANNOUNCEMENTS AND DECLARATIONS MADE THROUGH TURKISH
TRADE REGISTRY GAZETTE AND DAILY NEWSPAPERS
As per the Capital Market Law, Turkish Commercial Code and our Articles of
Association, announcements regarding General Assembly, Annual Balance Sheet
and Income Statement are made through the Turkish Trade Registry Gazette
and daily newspapers.
The Company’s Board of Directors enables controlled news flows to the written
and visual media on the important updates and developments occurred within
the year and the public is informed in details by the way so. Such a disclosure
may also be made by press conference based on the contents of the
developments.
Various developments and questions relating to general flow or information
requests are all valuated by the press in writing, and then an answer, positive or
negative, is absolutely given.
X- CRITERIA APPLICABLE IN DETERMINATION OF THE PERSONS
BEARING ADMINISTRATIVE RESPONSIBILITY
The persons bearing administrative responsibility and regularly accessing in the
internal information are determined according to the scope of the related
information.
Accordingly, managers and other personnel, not being aware of the information
to the extent that it affects the value of the capital market instrument and
investors and investment decisions of the investors, in other words, having
detailed information only on any part of the company and being limitedly
grounded with the entire company are not considered to be the persons bearing
administrative responsibility and accessing in the internal information. However,
members of the Board of Auditors and Board of Directors, Executive Officers
(Chairman of the Executive Board (CEO), Members and Company Directors) and
Authorized Managers, having detailed information on entire Company related to
not only today but also future plans are considered to be the persons bearing
administrative responsibility and accessing in the internal information.
XI- DISCLOSURE OF INTERNAL INFORMATION TO PUBLIC
In order to ensure communication between our company and our investors as
per the related communiqués of the Capital Market Board, “Shareholder
Relations Department” and “Investor Relations and Strategic Planning
Department” were established. This department satisfies verbal and written
demands of the investors, except for undisclosed information in the form of
confidential information and trade secret. Additionally, this department
organizes, from time to time, meetings or teleconferences in order to inform its
local and foreign investors through its Board of Directors.
XII – PROCUREMENT OF CONFIDENTIALITY OF INTERNAL INFORMATION
Our Company personnel are informed on the performance of the tasks regarding
the Company or keeping the internal information, acquired by the personnel
during the conduct of the activities and transactions for and on behalf of the
Company and not disclosed to the public yet, prohibition of utilization of the
same for their own or third parties’ accounts or non-disclosure to third parties
without permission.
If any employee of the Company detects that significant and special information,
not disclosed to the public before, has been disclosed to the public
unintentionally or detects such an existing disclosure, he shall immediately notify
the event to the Coordination and Regulatory Affairs Department and
Shareholder Relations Department. In such a case, the Coordination and
Regulatory Affairs Department and Shareholder Relations Department prepare
Internal information Disclosure as per the provisions of the Capital Market Laws
and Regulations and ensure its transmission to the ISE.
Besides, a list is made for the persons employed by or affiliated to our Company
through an employment contract or otherwise and the persons regularly
accessing in the internal information in accordance with the Capital Market Laws
and Regulations and in case of any change in the list, the list is renewed. The list
of the persons able to access in the internal information and the updates in the
list are sent to the CMB and the ISE, if required. All the persons included in the
list are informed and warned on protection of the internal information and
compliance with the rules of confidentiality.
XIII – DELAY OF PUBLIC DISCLOSURE OF INTERNAL INFORMATION
Our Company may delay disclosure of the internal information to the public in
order to prevent its legal interest to be impaired, bearing all the related
responsibilities; provided that this shall not mislead the public and our Company
shall be able to ensure confidentiality of this internal information. As soon as the
reasons for delay of the public disclosure of the internal information are
eliminated, this information is disclosed to the public in accordance with the
related laws and regulations. The explanation shall include the decision of delay
and the reasons thereof.
Delay of the public disclosure of the internal information in our Company is
subject to the Board of Directors Resolution or written consent of the any person
authorized by the Board of Directors. This decision shall entail the delayed
internal information, effect of the delay on our Company’s legal rights, whether
such a delay creates the risk of misleading the investors and what kind of
measures are for the confidentiality of this information throughout the term of
delay.
All the measures are taken for keeping the delayed information confidential.
During the term of delay, in case of arise of speculations relating to the delayed
internal information or in case several details are disclosed to the public and the
confidentiality of the internal data is failed to be procured, then the internal
information, failed to be kept confidential, is immediately disclosed to the public.
However, if spread of such speculations does not arise out of gross fault of our
Company, then the delay shall be continued.
XIV – INSIDER TRADING (UTILIZATION OF CONFIDENTIAL COMPANY
INFORMATION FOR INTEREST PURPOSES)
Members of the Board of Directors may not utilize the confidential information
and/or information in the form of trade secret and the non-disclosed information
for its own or third parties’ account and may not provide misleading information
and spread misleading news about the Company.
The Board of Directors applies and takes necessary measures for prevention of
utilization or spread of this information by other employees of the Company.
XV- FOLLOW UP OF THE NEWS AND SPECULATIONS
In Principle, no opinion is disclosed relating to the speculations in the market
and/or in internet medium.
However, in the event that the news and speculations not originated from our
Company are different from the Significant Events of Disclosure and the
information disclosed to the public through documents such as prospectuses,
circulars, financial reports etc., in respect of content, then the internal
information is disclosed without any warning, notification or request from the ISE
and the CMB whether these are accurate or adequate.
XVI – DISCLOSURES BY PRESS
Demands and requests from the written and visual media and various press
channels are firstly directed to the Press and Advertisement Agency with which
our Company enters an agreement. Entire of the organizations and
arrangements related to the requests is performed by the relevant agency.
In these visual and written press releases, the significant events of disclosure
required to be disclosed to the public as per the related communiqués of the CMB
are notified to the public in electronic medium before disclosure to the press.
XVII – COMMUNICATION WITH THE CAPITAL MARKET PARTICIPANTS
The “Shareholder Relations Department” and “Investor Relations and Strategic
Planning Department” are established in order to ensure communication between
our Company and our investors as per the related communiqués of the CMB. This
department fulfills verbal and written requests of the investors except for the
non-disclosed, confidential information and trade secrets. In addition, meetings
or teleconferences are organized from time to time by the Board of Directors in
order to inform the local and foreign investors.
XVIII- ANALYST REPORTS
Our Company does not overview, confirm, acknowledge, assume and publish in
its website analyst reports issued by various companies. The analyst reports may
only be overviewed so as to prevent the public to be ill-informed in certain cases
and under limited circumstances and in case of request; provided that common
information and historical information are used.
XIX – DISCLOSURES REGARDING EXERCISING PARTICIPATING RIGHTS
Significant Event of Disclosure is made with respect to the Company’s
shareholders and for the following matters finalized upon resolution of the Board
of Directors:
i) Meeting date, time, place, agenda of Ordinary and Extraordinary General
Assembly and the way the shareholders would exercise their rights to attend to
the General Assemblies, the voting procedure or conditions for casting vote in
proxy,
ii) Results of General Assembly Meeting and total number of shares of the
attendees and attendance list including total voting rights,
(iii) Dividend payment, rights issue and bonus issue and announcement
regarding exercise of the right to acquire new shares in rights issue.
XX – CHANGE IN DISCLOSURE POLICY
In case of any change in this disclosure policy, changed matters and the grounds
thereof are ratified by the Board of Directors and then submitted to the
information of the General Assembly and lastly disclosed to the public.
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